Terminal Operating System - MicroTOS

Terminal Operating System

SMEs are typically managing their operations using paper-based systems and processes, resulting in inaccuracy, inefficiency, safety, and environment risk causing bottlenecks in the overall supply chain. Because of this TOS are expensive to implement and manage. MicroTOS is on a mission to revolutionize the industry so that every enterprise can easily afford to use a TOS. MicroTOS is a Multi-freight, multi-facility, and multi-user system of records that is accessible over the internet from any location in the world using any modern web browser.

Core Features

Cloud-based multi-freight, a multi-facility system of records:

MicroTOS is designed on the back of 25 years of experience in the Terminal Operating Systems and maritime domain. MicroTOS includes all the essential features that required for small and medium-sized ports and intermodal operations. Any number of users can access MicroTOS concurrently via handheld mobile phones or tablets mounted on cargo handling equipment. MicroTOS can be accessed from any location via the internet using any modern web browser. MicroTOS manages any cargo types e.g., Bulk, Breakbulk, General Cargo, RORO, Cars, etc. and equipment e.g., Containers, Chassis, Trailers, Gensets, etc. Multiple facilities e.g. Marine Port, Inland Depots, Offshore Supply Bases, Warehouses, etc. can be managed using MicroTOS from a centralised location.

System Configuration and Administration

The administrative functions of MicroTOS provide the flexibility to setup configurations that are specific to a facility. A new cargo type, equipment, or customer can be easily set up in minutes to cater to modern business needs. The configured settings can be changed and fine-tuned if there are any changes requested by the business.

Entities:

Entities can be used for configuring stakeholders that play a role in the logistics business e.g. Shipping lines, Customs, Freight Forwarders, Trucking Companies, Rail Operators, etc. Every entity can have properties such as name, physical address, emails, contact details, etc.

Flags:

Logistics facilities are frequently needed to perform actions on Cargo, equipment, locations, and transports. Flags can be used for performing operations such as applying stops/holds e.g. customs hold, shipping line hold, finance hold, etc. Similarly, Flags can be utilized to perform value-adding tasks requested by customers on Cargo and equipment e.g. checking condition, inspections and repairs, recording reefer temperatures, stuffing/de-stuffing, etc.

Events:

When the status of Cargo, equipment, machines, etc. is changed during operations, the changes can be recorded with timestamp. Events are billable and can be searched and integrated with 3rd party financial applications.

Groups:

Group types and Groups with names and descriptions can be defined to create categories of Bill Of Lading, Cargo, equipment, entities, commodities, etc. Grouping helps in pre-planning e.g. grouping cargo and equipment with similar destinations, help in consolidation.

Transports:

Logistics facilities typically handle multiple modes of transport, depending on the nature of the business. The typical Transport modes that can be configured include ships, rail, and roads, with each having their specific properties.

Cargoes and Equipment

Every logistics facility business is different and primarily manages various freight/cargoes and equipment for its customers. Any types and numbers of Cargo e.g. Bulk, Break Bulk, RORO, Project cargo, etc. and equipment e.g. Containers, Chassis, Genset, etc. can be easily configured with their attributes, dimensions, weight, etc.

Location

All locations in a facility can be created with names and capacity e.g. Yards, Rail areas, Gate areas, Ship Berths, Truck exchange areas, Warehouses, etc. Also, virtual locations can be created that are not present physically at a facility e.g. off-site gate and off-site berths can be used to announce equipment and cargo arrivals by truck and ship.

EDI

Electronic files in CSV formats can be uploaded and extracted with field mappings to create Cargo, equipment, entities, etc. The EDI bulk payload can be utilized for announcing Preadvice cargo and equipment via Ship, Road and Rail. Similarly, the EDI files can be extracted and used to report events and inventory to stakeholders such as shipping lines, customs, etc.

Operational functions and features

MICROTOS integrates a facility operation by maintaining a real-time record of transactions for various processes e.g. Import/Export/Transhipment, Marine Berthing, Ship/Gate/Rail receive and release, Cargo Stuffing and De-stuffing, etc.

Ships

Ships can be registered in advance with dimensions and details such as ETA, ETD, AAT and can be assigned to berth locations. Ships with different structures can be created e.g. cellular, holds, and tween decks. Cargo and equipment can be assigned to a vessel for discharge/load/transshipment, which can be processed in real-time to yard or vice versa using MICROTOS application running on handheld mobile devices.

Yard

Any number of logical storage areas can be created as per the layout of the facility with different shapes and storing capacities e.g. Container Stacking, Warehouse, Rail Rakes, Bulk Area, etc. As satellite view can be defined to provide a helicopter view of the entire facility with drill-down capabilities. Dedicated areas can be created for Cargo and equipment, which can be logically moved between areas using the MICROTOS main or MICROTOS mobile applications.

Gate

Single-stage or multi-staged gates can be modeled with interchange areas for In-Gate and Out-Gate transactions. Truck and drivers can be registered in advance and validated at the gate complex along with Cargo and equipment that have been pre-advised for pickup and/or delivery.

Rail

Trains and wagons of different types e.g. Box, Flatcars, Tanks, etc. can be created with a scheduled in advance announcing the ETA, ETD, AAT and ADT of the train. The EDI operations screen can be used to upload a train consist of publishing the expected wagon, Cargo, and equipment types.

Stuffing /De-stuffing

Container Freight Stations and cargo consolidation depots can create job orders using Flags (Tasks) for stuffing and de-stuffing Cargo into equipment such as containers, flat racks, etc. Similarly, loose bulk Cargo can be bagged and general Cargo bundled at a multi-purpose port facility using the MicroTOS main or MicroTOS mobile applications. All the transactions of Cargo inside a container or equipment can be audited by interested parties e.g. customs and border protection agencies.

Generic Search

Every item in MicroTOS is identified by a unique ID which allow users to search for any item or an event. The results of the query can be viewed on screen, exported to a CSV file or report using PDF. In addition, filters can also be applied for specific search criteria and stored for future use. All query reports and CSV files can be emailed to interested subscribers.

Location

All locations in a facility can be created with names and capacity e.g. Yards, Rail areas, Gate areas, Ship Berths, Truck exchange areas, Warehouses, etc. Also, virtual locations can be created that are not present physically at a facility e.g. off-site gate and off-site berths can be used to announce equipment and cargo arrivals by truck and ship.

Reporting and Analytics

MicroTOS enables recording of transactional data that can be aggregated, providing real-time operational insights for the facilities, e.g. cargo throughput, inventory count, equipment production rates, truck turnaround times, etc. The information is presented to the user via out-of-the-box dashboards of MicroTOS or by interfacing MicroTOS APIs with 3rd party BI tools e.g. Microsoft Power BI, Tableau etc.

Who can benefit from MicroTOS

  • Maritime Ports
  • Mixed cargo marine ports, shipping containers, general cargo, RORO, Bulk and Break Bulk.
  • Intermodal yards
  • Inland container depots and freight consolidation yards managing stuffing and de-stuffing operations.
  • Offshore supply base
  • Supply base facilities managing quayside operations, transport management, bulk management, and port manage
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